Missing invoices,
chased and reconciled
without you.
Finansist AI finds payments without matching invoices, contacts counterparty in their language to request missing invoices, processes the documents they send back in any format, and reconciles everything against the correct payments. You free up time while maintaining control as your routine work gets done automatically.
Works from the Excel export you already produce. No change to your accounting system.
app.finansist.ai/transactions
Finansist AI
TransactionsTasksStatusesSuppliersReports
Sophie CarterSC
Transactions
Last pipeline run: 22 Aug 2026, 09:14 · 226 resultsSearch…Upload statement
14
Unclosed
23
Requested
186
Closed
3
Escalated
Account
Supplier
Contact
Amount
Status
Updated
200051
GlobalLogic LTD
$95,965.00
Requested
2 h ago
every minuteData processing frequency in our servers
±5 daysDefault window for matching transaction in credit
0.3%Cross-currency tolerance at OANDA daily rate
18 statusesEvery transaction is always accountable
How it works
Five steps between an Excel export and a closed account.
Each step automatically updates the transaction status, giving you full visibility into where every document stands - and keeping you in complete control, with the ability to stop the process at any time.
01
Detect
The open statement is imported and every debit without a matching credit inside the detection window is flagged.
02
Request
The contact person from your vendor file receives a request in English and in your system language.
03
Parse
Attached PDFs are read and the amount, date, number and counterparty are extracted as structured fields.
04
Reconcile
Invoice fields are matched against the payment, including cross-currency pairs at the daily average rate.
05
Report
Closed, open and requested operations are written back to Excel and delivered to the accountant.
vendors open statement.xlsx → detect → request → receiving invoices → parse → reconciliation → Match Confirmed / Discrepancy Detected → follow-up/escalate*Every escalated case reaches a dedicated human specialist who takes ownership of it and remains in full control throughout the entire process.
Inside the product
Four screens the month-end actually runs on.
Interactive examples - click through the tabs. Every screen is the accountant's real workspace: mapping, reconciliation, requests, reports.
app.finansist.ai/dashboard/imports
Map the open statement
Set up once for each accounting system, then automatically reused with every future upload.
Column
Data type
Sample value
Requirement
J
Balance date
1 Aug 2026
Required
K
Value date
1 Aug 2026
Required
H
Debit amount
1,041.00
Required
G
Credit amount
0
Required
I
Journal entry
26000045
Required
B
Details
Central supplier invoice
Required
E
Balance
—
Optional
CancelSave mapping & import
Transaction statuses
A transaction is never “somewhere in email”.
Eighteen statuses across five phases. Anything the agent cannot resolve gets a status a human can act on - not silence.
Intake
NewIgnoredUnclosed
Contact
No contactAmbiguousReady to email
Request
RequestedRepliedNo invoice attached
Documents
Received · ParsedParse failedPending reply
Outcome
ClosedRecognized, not closedEscalated
Manual mode - the default
You confirm closing reconciled operations and sending requests separately. Nothing leaves the system without a click.
Automatic mode - opt-in
Import, reconcile, close by rules, chase, process replies, report. Enabled only after explicit confirmation, revocable at any time, every action logged.
Reports & exports
Month-end evidence, already in Excel.
Every run produces the same set of files your auditor expects - download them or have them emailed the moment the cycle ends.
- ✓Closed operations - matched invoice and payment, with the document attached
- ✓Open operations - what is still missing, and who was asked
- ✓Recognized, not closed - needs a correction in the accounting records
- ✓Sent requests - regenerated on every round of a recurring chase
XLSclosed-operations-2026-08.xlsx186 rows · 1.2 MBDownload
XLSopen-operations-2026-08.xlsx14 rows · 96 KBDownload
XLSsent-requests-2026-08.xlsx23 rows · 88 KBDownload
Received invoices are filed automatically: reconciled and unreconciled folders, each split per supplier.
Security & data
Your workspace, isolated and audited.
Finansist AI is a managed service. Statements, documents and request threads live in a workspace only your team can reach - nothing to install, nothing to maintain.
Managed infrastructure
The pipeline, the database and the document storage all run on our servers. No VPS to keep alive, no version to upgrade, no cron to watch.
Sending address we operate
Requests go out from a dedicated Finansist AI address for your company, signed in your name. Replies are collected in the app and mirrored to the accountant's inbox.
Auditable automation
Every automatic action is written to the activity log with its trigger and result. Automatic mode can be switched off at any moment.
Documents kept in order
Invoices are filed into reconciled and unreconciled folders, split per supplier, and exportable whenever you need them.
Scoped model access
The language model sees extracted invoice text for field extraction only - never your full ledger, and never used for training.
Human in the loop
Manual mode is the default and escalation always routes to a named accountant, so an unresolved case has an owner.
FAQ
Questions accountants ask first.
Not covered here? Ask us on the demo call - we walk through the whole workflow.
No. Finansist AI works from the open statement export you already produce. You map the columns once - the next file in the same format is imported without touching the mapping.
See it run on your own statement:
Please prepare following excel files: Vendors open statement from your ERP system and a Vendors data file. We map the columns with you, run the reconciliation live, and you keep the reports from that session.
We’re going to create real magic together!1Map the columns of Vendors open statement excel file. This is necessary for the system to operate with maximum precision. Excel files from any ERP system are accepted.2Run the reconciliation live on Finansist.ai3You approve sending invoice request to vendors contact persons. Everything is in your hands and under your control!4As a result of data processing, you receive reports on the status of vendors accounts in your ERP system. You can download and keep the reports from that session.The session takes about 30 minutes.